World Congress Melanoma 2021

Client: MedConcept Gesellschaft für medizinische Projekte mbH
Venue: Novotel Berlin Am Tiergarten, Berlin, Germany
Date: April 2021

For the quadrennial World Congress Melanoma in April 2021, organisers gathered together Experts in dermatological oncology from all over the world. As persistent lockdowns prevented the planning of the originally planned live event in Rome, solutions had to be found to bring together more than 2000 expected guests and over 200 speakers, with a focus on delivering an informative, engaging and interactive virtual event.

Line of business: Medicine

We Delivered: Technical Execution

Client Needs

Our team designed the entire congress as a virtual event in cooperation with the organiser, MedConcept GmbH. For this, 296 lectures by 205 speakers were pre-recorded, edited and integrated into the event via stream. Speakers and attendees were brought together in 47 zoom meetings.
From the design of the virtual 3D exhibition to the production, we supported MedConcept with solutions from a single source. Participants could choose one of five simultaneous streams with pre-recordings during the virtual event. At peak times, over 650 virtual participants followed the pre-recorded sessions simultaneously in a single stream.


Live intros and Q&A sessions from a studio at the Hotel Novotel Berlin Am Tiergarten ensured an engaging, appealing, and interactive virtual event experience for all participants. The World Congress Melanoma 2021 marked the tenth year of a successful partnership between Encore and MedConcept.

Doctor Lutz Reimer, Managing Director MedConcept, was convinced of the success of the virtual congress: “No matter what challenges arose during the preparation, no matter what short-term solutions still had to be found or what hurdles and obstacles acted from outside – the Encore team always had a suitable, quick and satisfactory answer ready.”

You need more inspiration for your next hybrid or virtual event? Check out our dedicated microsite or discover our extensive hybrid and virtual solutions and find out how we create an engaging event experience for you and your attendees.

Tech Specs

- The event was implemented as a virtual conference via the expo-IP platform, while Simplex was used for streaming.

- 23 on-site technicians ensured that everything ran smoothly on site

- A total of approximately 150 COVID 19 rapid tests were used to ensure the safety of all team members and clients in the broadcast studio.